Why Managing Your Resource Calendar at your Practice is Important?

Arun Joseph VargheseArun Joseph Varghese on September 5, 2021

It's important to manage your resource calendar at your practice because hospital management is just a piece of the puzzle. A well-managed resource calendar can help you optimize hospital workflow and get the most out of your resources, which in turn will increase patient satisfaction and decrease costs.  We'll discuss what tasks it can be used for, as well as how it can help improve hospital management efficiency and effectiveness in many areas.

What is a resource calendar?

A hospital management software can track what resources you have available (staff, beds, equipment doctor availability, theater, therapist, room) and where they are being used. Making adjustments based on the needs of your practice will help optimize efficiency and effectiveness in many areas. 

How does this help with hospital management?

There are many areas where having an organized resource calendar can make your practice more efficient, such as resource optimization and planning. It's important to know when resources become available or unavailable so you can take the appropriate steps.

How does this help with resource optimization? 

When you have an organized resource calendar, it will be more effective to use staff and medical equipment. For example, if there is a shortage of a specific procedure room available for therapists  for patients who require  treatment but plenty of  therapists available at wards, then you can re-assign resources with the help of a resource calendar.

How does this help with patient satisfaction? 

The benefits of resource calendar management go beyond efficiency and effectiveness – these changes will ultimately lead to happier patients who are satisfied with their experience at your practice. A resource calendar is critical to the smooth, safe operation of any healthcare facility. It operates in conjunction with the patient's chart documenting all necessary elements for optimal discharge planning: physician orders, general instructions, supply needs, and visit details.

How does this help with costs?

Managing your resource calendar will help you avoid running out of resources and being unprepared to take care of patients, which in turn could lead to increased costs. Compensating for shortages with emergencies can be costly. For example, the procurement team may have to purchase emergency requirements at a higher rate because of the shortage. This situation can be avoided if you plan ahead with the help of a resource calendar that monitors and alerts shortages.

The resource calendar provides proper management of human resources, preventing the cost incurred due to either overstaffing or understaffing.

How does this help with hospital management efficiency and effectiveness?

A well-managed resource calendar can help you optimize hospital workflow and get the most out of your resources. Staff and resources can be allotted based on the data provided by the hospital management software, which in turn will increase patient satisfaction as their needs are being met sufficiently and staff satisfaction as they are not being overloaded with work.

When nurses and other staff members input their availability into your hospital management software, you’ll be able to see how much time they have available to work. This will allow for the most skilled staff member to put in the hours that would normally take a less experienced one.

An effective resource calendar is one of the most important components for running a successful practice. With Insta by Practo's scheduling system, you can easily schedule appointments and manage your day-to-day requirements to keep up with demand and provide better care to patients. 

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September 5, 2021


September 5, 2021